Purchase Order File Checklist

This checklist contains documents typically retained in a P.O. file to properly document purchase order activities for future reference.

The complexity and value of the product or service being purchased should be used as a gauge to decide how much documentation is needed.

Buying items stocked locally with immediate delivery requires minimal documentation on price and quantity while the purchase of a million dollar piece of equipment requires extensive documentation to protect against possible claims for extras not clearly specified in the original inquiry.

Simple but effective, this format has been proven over time to be an easy and cost-effective solution to ensuring that the proper documents are maintained in purchase order files.

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